Closing a business? Switching software?
QuickBooks Online cuts off your data 12 months after you cancel, and can delete it for good after that. The IRS says keep records up to 7 years. We build one audit-ready archive so you can stop paying and still answer anything an auditor asks.
Your archive includes
After you cancel, your account goes read-only for 12 months. Then Intuit can delete it permanently. There is no archive plan and no way to extend it.
Retention periods start at three years and run to seven, with no limit at all on a return you never filed. Keeping the cheapest QuickBooks plan alive that long costs about $3,192 per company at current prices.
QuickBooks' own export tool skips attachments and the audit log. Receipts export as a loose pile of files with no record of which transaction each one belongs to.
Sample archive
A sample archive with the same structure and file formats as your delivery. Download it to see exactly what you'll receive.
You add us as an accountant user. It's a free seat, takes two minutes, and doesn't change your subscription or your data. You remove us as soon as we're done.
We export the ledger, the full audit report set, every attachment linked to its transaction, and the audit log, then verify it against your live books. Most archives are delivered within 5 business days.
You get a single download with a custom cover page and summary that explains exactly what's inside and how to find anything. Then cancel QuickBooks and stop paying.
Receipts and attachments
QuickBooks' export hands you a folder of files with names like attachment_4471.pdf and no way to tell what any of them belongs to. We keep the link, and ship an index that maps every file to the transaction it came from.
"Show me the transaction from July 5, 2024. Its amount, its account, and the receipt that was attached to it."
Your archive answers that question in seconds, years after your QuickBooks account is gone. That's the standard every export we deliver is verified against.
I'm Michael Eisenwasser. I've spent more than 15 years building and selling software companies. When I wound down my own companies after a sale, years of QuickBooks records still had to be kept long after the businesses were gone. So I built the archive service I wanted for myself.
$499
Books Backup
One complete archive of your company, paid once and yours forever.
$3,192
QuickBooks
The cheapest plan kept alive for a 7-year retention window, at current prices. And it goes up every year.